Title Processing

Capacity and cost are perennial challenges for the title and settlement industry. Title plant managers who face shortages of skilled and committed data entry operators locally now turn with confidence to established outsourcing firms. Outsourcing the title insurance processing can reduce your company's cost structure, convert fixed back office costs to variable costs associated with revenues, help streamline your company's operations, improve the quality of your company's data, and help you expand your business to new boundaries. Some of the key drivers of insurance outsourcing include Cost saving ,Focus on core processes, Speed to market, Technology risk, Better quality through specialized services, Insurance regulation and statutory documentation in the US, Deregulation of insurance markets, Availability of credible service providers, Minimizing risk through multiple delivery locations.

The Title Insurance document processing comprises of two phases which are complimentary in nature.

Phase I − Bunching:

Scanned single page images are electronically stapled as multi page documents for further processing. To examine through all the frames (images) and mark the beginning of each new document based on File Number (Clerk file number), General Division Number\Number, Document Header for BOOK, Page type of processing.

Phase II − Indexing:
  • Legal Indexing: Capturing legal description data, title information and other relevant details based on the posting needs from public records documents into a database file. Input to legal indexing is from Image bunching. Legal Indexing is the process of indexing the Legal data such as Map Book #, Plat book #, Section, Township, Range or Block, Lot and PIN.
  • Title Indexing: Title Indexing is the process of Indexing the Title information such as Type of instrument, Grantor, Grantee, Loan amount, Loan type, Maturity date, Property address, PIN and specific remarks.
  • Plat Edits: Capturing re-platted and condominium information along with the Legal information from documents to a database.
  • Fallouts / Locates: Indexing the documents on the correct property index by interpreting the legal description on the documents that did not get posted initially.